⏳ Camp season moves fast — get set up before your enrollment window opens. Register for Free
Summer Camp Management Software
Be Ready Before Enrollment Opens. Fill Every Spot.
Camp season moves fast. BeAKid gives directors the tools to open registration, manage payments, communicate with families, and track every camper — all before the rush hits and while there is still time to fill every spot.
Built for day camps, overnight camps, sports camps, enrichment camps, and multi-format operators.
BeAKid · Camp Season Dashboard
SessionsCampersGroupsStaffPaymentsMessages
Week 1Full ✓
Week 292%
Waitlist41
Session A — Explorers (6–8)Roster live
Session B — Trailblazers (9–11)2 spots left
Deposit remindersSent ✓
1 rostereveryone works from
Fullbefore the season starts
100,000+
5-star reviews from parents
40,000+
referrals sent to programs since 2024
All 50 states
customers across the country
< 5 min
average registration completion
★★★★★
"BeAKid has all of my parents' reviews on a timeline so I can see exactly what my customers' experience is."
— Jason L., camp program director
Pending: Chris (seasonal camp operator) — full verbatim quote needed from client.
Pending: additional testimonial from a day camp or sports camp director (enrollment volume, seasonal readiness, or switching from a legacy camp platform).
Core Value Proposition
Everything Your Camp Needs Before Enrollment Opens
Somewhere on your desktop right now there's a file called Camp_Roster_FINAL_v4.xlsx, and you're not entirely sure it's the final one. There's a v3 that someone else edited, a copy in your email, and a version your session lead printed on Tuesday that's already out of date.
That's the invisible workload of running a camp on disconnected tools: not the work of running camp — the work of keeping track of the work. And camp doesn't give you slack to absorb it. Your enrollment window opens once a year. The hours you lose to version control in March are hours you don't get back before the season fills.
BeAKid closes the gaps. One live roster everyone works from, updated in real time, so the list at the gate is the list in the office — and you spend your season running camp instead of chasing the right version of a spreadsheet.
📝
Online Registration
Fast enrollment for families. Real-time tracking for directors.
Parents register in under five minutes on any device. Camp directors see every enrollment, every payment, and every waitlist status in real time, from the moment registration opens.
💰
Payments & Deposits
Automated billing from first deposit to final balance
Set up deposit structures, payment plans, and automated billing through Stripe, ensuring revenue comes in on schedule and your business office is not chasing outstanding balances during your busiest season.
👥
Group & Staff Management
Keep your entire camp structure organized and easy to manage
Manage group assignments, track rosters by session and age group, and assign staff to programs across your entire camp operation.
📣
Marketplace Advantage
We don't just manage your camp, we fill it
BeAKid's parent-facing marketplace sent 40,000+ referrals to programs since 2024. When families search for camps in your area, BeAKid puts your program in front of them, before they find a competitor.
Pending: client to confirm specific group assignment and roster management depth before publication.
Feature Deep-Dives
Season-ready, before the season
Online Registration — Open Enrollment Before Your Competitors Do
The camps that fill first are the ones families find easiest to register for. Parents complete registration in under five minutes on any device — automatic confirmation, payment processed, immediate access to all camp information through the parent portal. Directors get a real-time enrollment dashboard that shows exactly where every session stands. Get BeAKid set up before your enrollment window opens, and start the season with a full roster instead of chasing last-minute sign-ups.
- Registration completion in under 5 minutes on any device
- Session-based registration for multiple camp types and age groups
- Waitlist management for high-demand sessions, with private, time-limited invitations
- Custom forms for health information, waivers, and emergency contacts
- Real-time enrollment dashboard
- Parent portal: all information, communication, and documents in one place
Enrollment by Session Live
Week 1 · ExplorersFull
Week 2 · Trailblazers92%
Week 3 · AdventureWaitlist 14
Payments and Billing: Automated From Deposit to Final Balance
Camp billing is complex: deposits, payment plans, balance reminders, and last-minute registrations. BeAKid handles all of it automatically through Stripe. Set up your deposit structure, payment plan options, and billing schedule once — BeAKid processes payments, sends reminders, and tracks balances so your team is focused on running the program during the weeks that matter most.
- Deposit collection at registration via Stripe
- Flexible payment plan options
- Automated balance billing and reminder schedule
- Revenue tracking and financial reporting in real time
- QuickBooks integration for accounting workflows
Season Billing Automated
Deposits collected$31.2k
Balances due Jun 1Reminders set
Payment plans active64
Group and Staff Management, Organized Before Day One
Getting campers into the right groups and staff into the right roles before the first day of camp is one of the most demanding tasks a director manages. BeAKid gives you the tools to do it clearly and efficiently.
- Session-based group and roster management
- Staff assignment and scheduling
- Check in/out functionality
- Attendance tracking
Pending: client to confirm specific group assignment logic and cabin management capabilities before publication.
Groups · Week 1 Ready
Explorers (6–8) · 3 staff24 campers
Trailblazers (9–11) · 3 staff26 campers
Adventure (12–14) · 2 staff18 campers
Parent Communication: Keep Families Informed All Season
Camp parents have questions, and during the season those questions come in fast. BeAKid's communication tools let directors send updates, announcements, and reminders directly through the platform. Everything lives in the parent portal: schedules, forms, payment history, and all communication from your team.
- Direct messaging and announcements to enrolled families
- Automated payment and schedule reminders
- Parent portal: centralized program information and communication
- Photo and memory sharing
Pending: client to confirm photo sharing functionality.
Camp Updates This week
Water day Friday! 💦Sent
Photos — Week 1 hikeShared
Balance reminderAutomated
Reporting and Analytics: Know How Your Season Is Performing
Real-time visibility into enrollment, revenue, and family engagement across every session — so you can adjust while there's still time to act.
- Real-time enrollment and attendance tracking
- Revenue and payment reporting
- Session-level performance comparison
- Family engagement metrics
- See parent feedback in real time as it arrives
Pending: client to confirm year-over-year trend reporting and export capabilities.
Season Performance Live
Sessions at capacity5 of 8
Revenue vs. last season+22%
Parent feedback4.9 / 5
Competitor Differentiation
Why Camp Directors Are Choosing BeAKid Over Legacy Camp Software
The camp management software market is dominated by legacy platforms — UltraCamp, CampBrain, and ACTIVE Network — built for overnight residential programs. They are functional for what they were designed for. But the majority of camps today — day camps, sports camps, enrichment camps, and multi-format operators — are using software that was not built for how they actually run.
BeAKid was built for modern camp operations: fast enrollment windows, parent expectations for digital-first experiences, and operational tools that work for every camp type. Intuitive enough for a solo camp director, scalable enough for multi-format operators running multiple sessions simultaneously.
BeAKid vs. UltraCamp · CampBrain · ACTIVE Network
✓Built for every camp type — day, overnight, sports, enrichment, multi-format
✓Digital-first parent experience — under-5-minute mobile registration
✓Marketplace advantage — actively drives new families to your camp
✕Their gap: designed for overnight residential programs, no family-discovery marketplace
Camp directors on BeAKid
★★★★★
"BeAKid has all of my parents' reviews on a timeline so I can see exactly what my customers' experience is."
JJason L.camp program director
★★★★★
"Registration for parents is very easy, and once they create an account, all communication and information lives in the parent portal. For me as an administrator, I love being able to offer different payment options."
LLauren P.youth program manager
Pending: Chris (seasonal camp operator) — full verbatim quote needed from client.
Pending: case study CTA — client to provide camp name and specific enrollment result.
Summer Camp FAQs
Does BeAKid work for day camps, not just overnight camps?
Yes. Most legacy camp management software was designed for overnight residential programs. BeAKid was built for every camp type: day camps, overnight camps, sports camps, enrichment camps, and multi-format operators.
How early should we set up BeAKid before our enrollment window opens?
The sooner, the better. BeAKid is built to get your program up and running quickly. We recommend having registration live well before your enrollment window opens so you have time to review the parent experience before the season rush.
Pending: client to confirm typical setup timeline and replace with accurate detail.Can BeAKid handle waitlists and session-based registration?
Yes. BeAKid supports waitlist management for high-demand sessions, as well as session-based registration for camps running multiple programs simultaneously. The waitlist feature allows you to send private invitations to waitlist participants with a time limit for accepting.
Pending: client to confirm specific waitlist automation logic before publication.How does BeAKid handle parent communication during camp season?
All parent communication happens through BeAKid: announcements, payment reminders, schedule updates, and direct messages. Everything is logged and accessible to families through the parent portal.
Can we manage multiple camp types or locations from one account?
Yes. BeAKid is built for operators running multiple sessions, program types, or locations from one account.
Is there a contract or long-term commitment required?
No contracts. Month to month.
Don't Wait Until Enrollment Opens to Get Organized
The camps that fill fastest are the ones that are ready first. Get BeAKid set up before your enrollment window opens and start the season with a full roster, not a to-do list.
Join camp directors across all 50 states already running on BeAKid.
🗓 Enrollment season is coming — get organized before it opens. Register for Free
Youth Activity Program Management Software
More Time Teaching. Less Time Managing.
BeAKid handles the enrollment, billing, scheduling, and parent communication so you can focus on running great programs. Everything your operation needs: in one place, without the chaos.
Built for afterschool programs, enrichment operators, and activity program directors of every type.
BeAKid · Programs Dashboard
ClassesEnrollmentBillingScheduleFamiliesReports
Classes24
Students312
This week96% att.
Thu 3:30 — STEAM Club22 / 24
Thu 4:30 — ChessFull ✓
Fri 3:30 — Art Studio3 spots
1 portalevery family answer
0spreadsheet reconciliation
100,000+
5-star reviews from parents
40,000+
referrals sent to programs since 2024
All 50 states
customers across the country
< 5 min
average registration completion
★★★★★
"Registration for parents is very easy, and once they create an account, all communication and information lives in the parent portal. For me as an administrator, I love being able to offer different payment options."
— Lauren P., youth program manager
Pending: testimonial from an afterschool coordinator or enrichment program director (time saved on admin, enrollment growth, or parent experience improvement).
Core Value Proposition
One Platform for Every Activity Type You Run
A parent emails asking what time Thursday's class starts. The answer is on your website, in a reminder you sent last week, and in the portal — three places — and she checked none of them, because the last update went out by text and this one didn't. So you type the answer again.
That's the scattered-channel tax of running a program on disconnected tools: every message lives in three systems and reaches no one reliably, so you say everything twice, and the questions never stop coming.
BeAKid closes the gaps. One place families go for everything — schedules, reminders, payments, every update in the same portal they already use — so you post it once and the question stops being asked.
📝
Online Registration & Enrollment
Families register in minutes. You stay in control.
Parents register in under five minutes, on average, on any device. BeAKid tracks every enrollment in real time so you always know where your program stands, without spreadsheets, manual reconciliation, or moving information from one platform to another.
💳
Payments & Billing
Automated billing for every program model
Whether you run weekly classes, seasonal sessions, drop-in programs, or memberships, BeAKid's payment system handles it. Set up payment plans, automate billing through Stripe, and track revenue across all your programs from one dashboard.
📅
Class & Schedule Management
Every class, every session, perfectly organized
Manage your full schedule, track rosters, and keep your team organized, without the back-and-forth of spreadsheets and email chains.
📣
Marketplace Advantage
We don't just manage your program, we fill it
BeAKid's parent-facing marketplace sent 40,000+ referrals to programs since 2024. When enrollment season opens, BeAKid is already connecting local families to your programs, before they find a competitor.
🧩
Custom Widget
Registration that lives on your website
Embed BeAKid's registration flow directly on your own website with the custom widget. Families enroll without leaving your site, and you manage everything from one platform.
Feature Deep-Dives
Run cleaner programs, serve more families
Online Registration: Simple for Families, Effortless for You
Parents in your community are busy. They are making enrollment decisions on their phones between meetings and school pickups. If your registration process takes more than a few minutes or requires a phone call, you are losing sign-ups to programs that make it easier. No forms to download, print, or drop off. Everything happens online.
- Registration completion in under 5 minutes on any device
- Support for classes, drop-in sessions, recurring programs, and seasonal enrollment
- Custom forms for intake, waivers, and program-specific information
- Waitlist management with private, time-limited invitations
- Real-time enrollment dashboard
- Parent portal: all enrollments, payments, and communication in one place
Fall Enrollment Open
STEAM Club — Thursdays22 / 24
Chess — ThursdaysWaitlist
Art Studio — Fridays3 spots
Built for How Youth Programs Actually Charge
Youth activity programs do not all use the same billing model. BeAKid's payment system handles the full range — per session, monthly, packages, memberships — all through Stripe, without requiring your staff to manage collections manually.
- Stripe integration for payment processing
- Flexible payment plans and session-based billing
- Membership and recurring payment support
- Automated billing and renewal reminders
- Revenue tracking across all programs
- QuickBooks integration for accounting workflows
Billing Models All in one
Monthly — STEAM ClubAuto-billed
Per-session — WorkshopsCollected
Membership — All-accessRenews Sep
Class and Schedule Management
Every class, session, and roster in one operational view — with staff assignment, check in/out, and attendance built in.
- Class and session scheduling
- Roster management by program and session
- Staff assignment and management
- Check in/out functionality
- Attendance tracking
This Week 24 classes
Mon — Robotics · Ms. DiazStaffed
Wed — Coding 101 · Mr. LeeStaffed
Thu — Chess · open roleAssign
Keep Families Informed Without the Inbox Overload
The questions parents ask most often are the ones they already have access to, if they know where to look. BeAKid's parent portal gives families a single place for everything: schedules, payment history, program updates, and direct communication from your team.
- Direct messaging and program announcements
- Automated payment and schedule reminders
- Centralized information in the parent portal and communication history
Pending: client to confirm specific communication channels before publication.
Parent Portal One place
Thursday class timePosted once
Payment historySelf-serve
Schedule changesAuto-notified
Reporting and Analytics
BeAKid gives you real-time visibility into every program: enrollments, attendance, revenue, and family engagement, allowing you to adjust while there is still time to act.
- Real-time enrollment and attendance tracking
- Revenue and payment reporting
- Family engagement metrics
- Review and feedback timeline
Program Health Live
Fall enrollment pace+14% YoY
Attendance this week96%
New reviews8 this week
Competitor Differentiation
Why Programs Are Choosing BeAKid Over Vertical-Specific Tools
Jackrabbit, Hi Sawyer, and iClassPro built strong products for specific activity types. If you run only a dance studio or only a gymnastics gym, they work. But most youth activity program operators do not run just one thing, and even those who start with one activity tend to grow beyond it. A platform built for one vertical doesn't grow with you.
BeAKid was built for operators who run more than one program type, or who want that flexibility in the future. One account, one dashboard, every activity type you offer. And unlike vertical-specific tools, BeAKid actively drives new families to your programs through its parent-facing marketplace.
BeAKid vs. Jackrabbit · Hi Sawyer · iClassPro
✓Every activity type — one account and dashboard that grows with you
✓Every billing model — per-session, monthly, packages, memberships
✓Marketplace advantage — new families actively driven to your programs
✕Their gap: built for a single vertical — outgrow it and you need a new platform
Program operators on BeAKid
★★★★★
"Registration for parents is very easy, and once they create an account, all communication and information lives in the parent portal. For me as an administrator, I love being able to offer different payment options."
LLauren P.youth program manager
Pending: testimonial from an afterschool coordinator, enrichment program director, or multi-activity operator (time saved on admin or parent experience improvement).
Pending: case study CTA — client to provide program name and specific result.
Youth Activity FAQs
Does BeAKid work for multiple activity types, or is it built for one specific vertical?
BeAKid was built for operators who run more than one type of program, and for those who want the flexibility to grow. Whether you offer afterschool programs, enrichment classes, seasonal camps, or a combination, everything is managed from one account and one dashboard.
How does BeAKid help me fill enrollment spots before the season starts?
This is one of the most important distinctions between BeAKid and other youth program software. Most platforms only manage what is already coming in. BeAKid actively drives new families to your program. Its parent-facing marketplace is the most complete database of afterschool and summer providers across the United States, and it sent 40,000+ referrals to programs since 2024. When families in your area search for activities for their children, BeAKid connects them directly to yours. No other youth program management platform does this.
What does the parent enrollment experience look like?
Parents create one account and use it across every program they enroll in through BeAKid. Registration takes less than five minutes on any device. From there, families access schedules, payment history, and all program communication through one parent portal.
How long does it take to get set up before my next enrollment window opens?
Pending: client to confirm typical setup timeline and replace with accurate detail before publication.
Can I manage both classes and seasonal programs on the same platform?
Yes. BeAKid supports classes, seasonal programs, camps, drop-in sessions, recurring enrollments, and memberships from one account.
Is there a contract or long-term commitment required?
No contracts. Month to month.
Get Organized Before Enrollment Season Opens
BeAKid gives youth activity program operators the tools to run cleaner programs, serve more families, and spend less time on admin, for every activity type you offer. Try the platform free with a demo account, or set up your real organization today.